For many companies, travel is a necessary part of doing business, but when it’s unmanaged, it can quickly become chaotic and costly. Without a structured approach, organisations often face challenges such as inconsistent bookings, inflated expenses, and a lack of oversight—all of which can hinder operational efficiency and strain budgets.

Enter Travel Management Companies (TMCs): a solution designed to bring order, savings, and efficiency to corporate travel. If your organisation is still operating with unmanaged travel, here’s why making the switch to a TMC could be a game-changer.

 

Reduce Costs Without Cutting Corners

Unmanaged travel often leads to missed opportunities for cost savings. Employees booking on their own may not have access to corporate rates or discounts that can significantly lower expenses. TMCs, on the other hand, negotiate preferential rates for flights, hotels, and transport.

Additionally, a TMC enforces travel policies, reducing unnecessary spend and ensuring bookings are always within approved budgets. With access to detailed reporting, companies gain insights into spending patterns, helping them identify further opportunities to save.

 

Streamline the Travel Process

Booking business travel without a system can be time-consuming for employees and administrative staff. A TMC centralises the booking process, providing tools that make it easy to arrange flights, accommodation, and transport in one place.

With the added benefit of 24/7 support, a TMC also ensures employees don’t have to spend valuable time resolving disruptions or navigating complex itineraries.

 

Prioritise Duty of Care

In today’s world, employee safety is more critical than ever. Without a managed programme, it can be difficult to track where employees are travelling and provide them with support in an emergency. TMCs offer real-time tracking and risk assessments, ensuring travellers are safe and accounted for at all times.

From natural disasters to political unrest, having a TMC on your side means you can respond quickly to protect your team.

 

Gain Insight with Reporting and Analytics

One of the biggest challenges with unmanaged travel is the lack of visibility into where and how money is being spent. TMCs provide detailed reports on bookings, travel behaviour, and policy compliance.

With these insights, organisations can identify trends, optimise their travel budgets, and make data-driven decisions that benefit the entire business.

 

Align Travel with Sustainability Goals

As more organisations prioritise sustainability, unmanaged travel can make it difficult to align with environmental targets. TMCs can provide tools to measure carbon emissions, suggest eco-friendly travel options, and help businesses stay on track with their sustainability commitments.

 

Adapt as Your Business Grows

Unmanaged travel solutions often fail to scale effectively as a business grows. A TMC provides the flexibility and resources needed to support evolving travel needs, whether you’re expanding into new markets or increasing the frequency of business trips.

 

Making the Transition

Switching to a managed travel service doesn’t just make financial sense—it improves employee satisfaction, ensures safety, and creates efficiencies across the board. For companies looking to gain control over their travel programme, the value of partnering with a TMC is clear.

 

If you’re exploring how a TMC could enhance your business travel operations, ITG Business Travel offers tailored solutions to meet the unique needs of organisations. Get in touch today to find out how ITG could help your business.